Census 2010:
Using American Factfinder 2

Linda Clark U.S. Census Bureau Seattle Regional Office

Be sure to print out the handouts for the presentation!!

NGIN Meeting November 4, 2011 Washington State Library (Western Washington location) Point Plaza East 6880 Capitol Blvd Tumwater, WA 98504-2460 (360) 704-7135 Contact: Lori Thornton Central Washington University (Eastern Washington location) James E. Brooks Library 400 E. University Drive Ellensburg, WA 98926 (509) 963-1592 Contact: Jan Jorgensen Registration Form
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Present: In Ellensburg: Sue Anderson (Eastern Washington University), Carlos Diaz, Lisa Euster & Jan Jorgensen (all of Central Washington University), Marilyn von Seggern (Washington State University).

In Tumwater: Jason Anderson (Pierce County Library), Pamela Bell, Pam Griffith, Laurie Fortier, Terence Tada & Lori Thornton (all of Washington State Library), Carole Bryan (Fort Vancouver Regional Library), Cass Hartnett (University of Washington), Peggy Jarrett (University of Washington Law Library), Larisa John (Washington State Law Library), John Otto (Shoreline Community College), Justin Otto (Eastern Washington University), Judy Solomon (Seattle Public Library), Rob Lopresti (Western Washington University) and Dan Waters (Washington State Courts Library).

Morning Session The morning featured a training session with Linda Clark of the U.S. Census Bureau, Seattle Regional Office. Linda demonstrated the American Factfinder 2 interface for discovering and downloading data from the 2010 Census and the American Community Survey. Handouts from her talk can be found at the NGIN website . We greatly appreciated Linda’s expertise and clarity as a trainer. We experienced technical difficulties with the online connection to the Ellensburg group, making it difficult or impossible for those attendees to follow along. We are confident this can be fixed for future meetings.

Lunch in Ellensburg & Tumwater allowed members the chance to catch up with each other.

The Chastek Law Library opened in 2000 and offers wide expansive views of the Spokane River and downtown Spokane. All of its federal documents collection is cataloged and accessible through the online catalog. It was noted that one of the law school requirements is that all of the first year students must learn their legal research through the print materials and then they are allowed to use the electronic resources in their second year. Consequently, there are a lot of the print documents. In addition, the general public can use the library's resources and receive assistance from reference staff.

We followed our NGIN round robin format, briefly relaying news from our libraries. The Washington State Courts Library is downsizing their depository collection through the disposal process, and they are trying to avoid staff layoffs. Pamela Bell and Teri Tada are now working with federal documents at the Washington State Library; Pam Griffith is a cataloger. John Otto, Shoreline Community College, works nine hours per week at Shoreline Community College. More cuts are coming in his system. Peggy Jarrett reports that at Gallagher Law Library she is determining what they need/ don’t need in terms of depository materials: Gallagher is taking some of the withdrawn materials from State Law Library. Crystal Lenz, WSL, continues her work with the Documents in the News service and may reposition it to feed into a blog. Rob Lopresti (Western Washington University) was asked about a year ago to weed the federal documents collection and adjust the library’s depository selections. Following the map librarian’s retirement, the map collection has moved to the Wilson Library, 1st Floor West. WWU is withdrawing their U.S. topographic maps and Canadian maps for all areas east of the Rockies. Roughly a third of the collection has been weeded to accommodate microfiche cabinets on the 1st floor west. Judy Solomon reports that Seattle Public Library is receiving the same amount of money from the city as the previous year, and all employees must take a weeklong furlough. SPL has reduced their selection rate to 32% (from 56%) with most selections e-only and very little paper processing left. New Seattle City Librarian appointed (Turner).

Carole Bryan of Fort Vancouver Regional Library reported that while her system has a new main building, there is inadequate space for the documents collection. FVRL is downsizing the documents collection and debating their depository status. Justin Otto described EWU’s institutional repository for storing theses & dissertations but noted that, budget-wise, Eastern is “waiting for the ax to fall.” Sue Anderson (EWU) reported reducing to a 36% selection rate (from 69%) and that the University administration is considering adding external units (such as the writing center and IT help desk) into the library. EWU has an opening for a metadata librarian.

Jan Jorgensen (CWU) says her unit (Government Publications, Microforms & Maps or GPMM) is doing alright with staffing, having inherited one staff member from the now-disbanded Circulation Department. They are a 79% selective depository, use MARCIVE for cataloging and are adding lots of records to their online catalog. CWU has hired an archivist. This year, they are celebrating their 50th anniversary of depository status. Carlos Diaz is now employed at CWU as a U.S. Documents Specialist. He is currently focusing his efforts on the overcrowded map cabinets that haven’t been weeded for 30-40 years; he is adjusting to a new town and new faces. His colleague Lisa Euster works in reference and is retro-cataloging Agriculture documents. Marilyn von Seggern noted the “same old budget” at Washington State University. Marilyn serves on the Government Information Working Group within her library, made up of representatives from ILL, technical services, public services; they meet monthly. Her library prepared a fun exhibit on the ending of the Space Shuttle program.

Secretary: we lack minutes from our Spring 2011 meeting; Cass will make them available for review before our next meeting.

Treasurer: Sue Anderson gave the Treasurer’s Report on behalf of Jean Hartman. What is the best means for dues collection? Uncertain who will replace her.

Webmaster’s Report: the NGIN website is now live at askcarlos.com (Carlos will give webmastering privileges to anyone who would like them). 15 + 9 = 24 attendees for today’s meeting. It is helpful to add handouts to website prior to meeting. We should be open to video recording meetings or speakers.

Depository Library Council (DLC) Round-up: Peggy Jarrett, Depository Library Councilor. DLC has reduced down to one conference per year, with lots of good programs. The elephant in the room at last month’s DLC was the regional/selective tension. Possibilities for Title 44 revision: Thursday’s extra session on this topic was expertly facilitated. The SuDocs is undertaking progressive change within the program, with a 1-2 year timeline. Dan O’Mahoney (Brown University Library) noted that for its entire history, people have been trying to reform the FDLP. We now have a clearer sense of what needs to be changed and begin speaking with one voice, and finding an advocate in Congress. Cass shared the “talking points” slides she used for reporting back to her institution from DLC. As one librarian put it, with our legacy collections there is a “dumpster or digitize” pressure.

State Forecasting & Action Plans: As we aim to make strategic changes through cooperative efforts, NGIN will be a good vehicle for mobilizing the state. Lori Thornton proposed that if each library writes its forecast, and we prepare a compiled forecast due in February, we could have an action plan by June. Each documents librarian should work with his or her administration. There was lots of talk about how we would define and collect information for our forecast(s). Can base your info on your institution’s planning documents. Peggy sees this more qualitative description, perhaps with more age-demographics (like the aging baby boom generation) affecting public libraries.

Regional Federal Librarian’s Report: Lori Thornton (WSL) referred to the ASERL and Michigan/ University of Minnesota as new models of regional depositories. Washington State Librarian Rand Simmons signed a letter of support for these new models. Lori herself signed a letter of support for the new models, sent from 31 regionals coordinators to the U.S. Superintendent of Documents. North Olympic Library System began withdrawing form the FDLP in Spring 2011. The have yet to send Lori a discard list. With the Biennial Survey, Lori did a lot of e-mail follow-up. Tacoma Public Library, the University of Puget Sound, King County Library System & and Fort Vancouver Regional Library checked “considering dropping”. WSL is expecting drastic cuts that could go into effect January 1 (on November 28, legislators are coming to Olympia to vote in a special budget session). Those cuts would last six months, then there will be more cuts.

Rand Simmons met with Mary Alice Baish, who say she likes the Oregon model of a shared regional. He also met with the Alaska State Librarian, who indicated openness to either staying with the existing shared regional or going its own way independently.

For the Washington State Library, here are some of the possible actions:

• Continue as regional in today’s exact configuration – unlikely
• Continue as a partner in a distributed regional
• Relinquish depository status

Possible partners for a shared regional: UW, CWU, EWU, WSU, WWU.

In the Oregon model, one of the participants takes care of the regional administrative role. Arlene Weible (Oregon State Library) would assist us. Our institutions would have contracts and housing agreements with each other. SuDocs Mary Alice Baish has already blessed Oregon’s arrangement. There have been certain tangible items only delivered to regionals (such as the U.S. Congressional Serial Set & Congressional Record, from the 1990s forward). We would need to divide up collections; we would need to meet for a day or two to accomplish this. Consider the special role of law libraries (Gonzaga, Seattle University, and UW’s Gallagher Law Library).

We discussed which of our libraries have room to take on more documents. Justin Otto referred back to campus space needs at EWU, with other groups moving into the library. Neither Marilyn von Seggern (WSU) nor Cass Hartnett (UW) feel able to comment at this point. CWU posed question: does this mean that we can weed our non-selected areas? Lori responded yes, but you would send discard lists to the holding library for that area. One library would deal with depository administration and training. This means there are more participants needed to maintain a regional depository in Washington State, but the responsibility would be shared. Rob (WWU) noted that his library has taken in a variety of campus services, including a café and bagel shop.

Next meeting:
We will look for a Monday in late April 2012 and aim to give two months’ notice so that members can plan to attend. The WLA conference is at the Tulalip Casino 4/18 - 4/20/2012. We need to have a discussion of our future locations, technological needs.

Adjourned at 3:25 p.m.

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